Keep Your Event Budget Under Control.
Every Figure. Every Moment.

With the Event Budget Manager, you can create clear budgets, manage expenses and keep track of all event costs in just a few clicks.

All Event Budgets in one place with the Event Budget Manager

Maintain complete control over your event budgets at all times – clearly laid out, structured and centrally managed.

With the Event Budget Manager, you can plan costs, track expenses and make informed decisions – without the hassle of Excel. For an even better overview of guests, budgets and service providers, you can even link the Budget Manager to your Sweap account.

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The All-Rounder for Every Event Budget

With the Event Budget Manager, you can...

In the Event Budget Manager, you can set an individual total budget for each event. The budget can then be allocated to specific categories such as location, catering, or technology. You can keep track of how much of the budget has already been allocated and how much is still available or can be used flexibly.

All expenses and income can be clearly recorded and tracked by category. This allows you to immediately see how much has already been spent per category, how high the utilization is, and whether you are staying within your planned budget. Budget deviations are clearly visualized.

Create service providers directly in the tool, assign them to the appropriate expense categories, and keep track of all costs and contact information in one place. You can use both event-specific service providers and a global overview—perfect for recurring partners in multiple events.

The Event Budget Manager provides you with a centralized evaluation of all events. Compare budgets, expenses, and financial performance of different events. See at a glance which categories or service providers are consuming the most budget and make data-driven decisions for your next events.

The tool is intuitive and ready to use right away. You can create events, allocate budgets, track expenses, and analyze your data directly—either individually or in comparison across multiple events. You can even link Event Budget Manager to your Sweap account, which makes it easier to create events because all master data records, such as event name, date, and number of guests, are imported directly into Event Budget Manager.

The Event Budget Manager is aimed at event planners, marketing teams, and agencies who want to manage their event budgets more efficiently. Whether it's a small event or a large multi-project, the tool helps anyone who wants to keep track of expenses, service providers, and budgets.

The Event Budget Manager covers all phases of budget planning: from the initial cost estimate to the final evaluation. You can manage expenses, income, categories, and service providers centrally in one place and maintain a financial overview of all events at all times.

You Are in Good Company!

Hundreds of companies calculate their event budgets using the Sweap Event Budget Manager.

The support and partnership with Sweap have played a significant role in our event success. The ability to make adjustments and integrate new functions has made Sweap a central component of our event strategy.

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Laura Blankenburg Team Lead Events & Marketing, FUNKE Mediengruppe

The Sweap team always listens to my needs and continues to develop and perform. You can use the tool creatively and find the right solution.

Read Success Story

Dr. Susanne Krause Team Promotion & Events, OSPA Rostock

FAQ

Here are some questions answered to help you get to know the Event Budget Manager better.

The tool is intuitive and ready to use right away. You can create events, allocate budgets, track expenses, and analyze your data directly—either individually or in comparison across multiple events.

You can even link the Event Budget Manager to your Sweap account: This makes it easier to create events, as all master data records such as event name, date, and number of guests are imported directly into the Event Budget Manager.

The Event Budget Manager covers all phases of budget planning: from the initial cost estimate to the final evaluation. You can manage expenses, income, categories, and service providers centrally in one place and maintain a financial overview of all events at all times.

Quite simply: for everyone. Whether internal meetings, customer events, conferences, trade fairs, roadshows, or hybrid formats. The Event Budget Manager is designed to adapt flexibly to any event format—whether large, small, one-off, or recurring.

Currently, Event Budget Manager can still be tested free of charge. Whether and how this will change in the future is not yet clear—but we will of course keep you informed in good time.

Digital tools such as Event Budget Manager allow you to coordinate all expenses, categories, and service providers in one place. You save time, avoid Excel chaos, and automatically receive up-to-date insights into your financial status—including reports and comparisons.

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