All Event Budgets in one place with the Event Budget Manager
Maintain complete control over your event budgets at all times – clearly laid out, structured and centrally managed.
With the Event Budget Manager …
you can plan costs,
track expenses and revenue
and make informed decisions – without the hassle of Excel.
For an even better overview of guests, budgets and service providers, you can even link the Budget Manager to your Sweap account.
All Event Budgets in one place with the Event Budget Manager
Maintain complete control over your event budgets at all times – clearly laid out, structured and centrally managed.
With the Event Budget Manager, you can plan costs, track expenses and revenue and make informed decisions – without the hassle of Excel. For an even better overview of guests, budgets and service providers, you can even link the Budget Manager to your Sweap account.
Register now for free
The All-Rounder for Every Event Budget
With the Event Budget Manager, you can..
Create & allocate budgets
In the Event Budget Manager, you can set an individual total budget for each event. The budget can then be allocated to specific categories such as location, catering, or technology. You can keep track of how much of the budget has already been allocated and how much is still available or can be used flexibly.
Track expenses and income
All expenses and income can be clearly recorded and tracked by category. This allows you to immediately see how much has already been spent per category, how high the utilisation is, and whether you are staying within your planned budget. Budget deviations are clearly visualised.
Manage vendors & partners
Create vendors and partners directly in the tool, assign them to the appropriate expense categories, and keep track of all costs and contact information in one place. You can use both event-specific service providers and a global overview—perfect for recurring partners in multiple events.
Create global reporting for all events
The Event Budget Manager provides you with a centralised evaluation of all events. Compare budgets, revenues, expenditures, and financial performance of different events. See at a glance which categories or service providers are consuming the most budget and make data-driven decisions for your next events.
Create your first budget now!
Get started now with Sweap's free Event Budget Manager.
The tool is intuitive and ready to use right away. You can create events, allocate budgets, track expenses and income, and analyse your data directly – either individually or in comparison across multiple events.
You can even link the Event Budget Manager to your Sweap account: This makes it easier to create events, as all master data records such as event name, date, and number of guests are imported directly into the Event Budget Manager.
The Event Budget Manager is aimed at event planners, marketing teams and agencies who want to manage their event budgets more efficiently. Whether it's a small event or a large multi-project, the tool helps anyone who wants to keep track of expenses, vendors and budgets.
The Event Budget Manager covers all phases of budget planning. You can manage expenses, income, categories, and service providers centrally in one place and maintain a financial overview of all events at all times.
Quite simply: for everyone. Whether internal meetings, customer events, conferences, trade fairs, roadshows, or hybrid formats. The Event Budget Manager is designed to adapt flexibly to any event format—whether large, small, one-off, or recurring.
Digital tools such as Event Budget Manager allow you to coordinate all expenses, revenue, categories, partners and vendors in one place. You save time, avoid Excel chaos, and automatically receive up-to-date insights into your financial status – including reports and comparisons.
You Are in Good Company!
Hundreds of companies calculate their event budgets using the Sweap Event Budget Manager.
The support and partnership with Sweap have played a significant role in our event success. The ability to make adjustments and integrate new functions has made Sweap a central component of our event strategy.
Laura Blankenburg Team Lead Events & Marketing, FUNKEÂ Mediengruppe
Dr. Susanne Krause Team Promotion & Events, OSPA Rostock